Full Time Equivalent FTE: Formula, Chart and Calculation


Get instant access to video lessons taught by experienced investment bankers. Learn financial statement modeling, DCF, M&A, LBO, Comps and Excel shortcuts.

  • The actual workload is not taken into consideration for this calculation.
  • Clarity computes the total number of hours and uses the Standard Calendar to convert it up thru the Task WBS and up to the Investment.
  • The first FTE question you need to ask is “How many work hours are there in a year?
  • She can often be found testing and writing about apps meant to enhance the workflow of freelancers, remote workers, and regular employees.
  • Jill Newman is a Certified Public Accountant in Ohio with over 20 years of accounting experience.

But if you pay monthly or semimonthly, you may have to divide the number of available work hours in the month by the number of hours the employee worked, on average, to calculate your actual fte meaning. If you’re trying to determine who is full time and part time for ACA purposes, use 30 hours per week as the criteria for a full-time employee. If you’re calculating FTE for a different purpose and consider 40 hours to be full time in your organization, you can use that as your criteria. The FTE calculation counts part-time employees as a fraction of a full-time employee, most often on the basis of the number of hours worked. Based on an FTE of 1.0, we calculate employees work 2,080 hours per year. Furthermore, this value is used only as a basis for calculating the annual FTE and reflects the hours of an employee who works 5 days a week, 8 hours a day. As you can see, the part-time employees are converted into the performance of a full-time employee.

Examples of the Calculation of FTEs

In our example, Jimmy and Marta would be considered part-time employees. Full-time employees usually work 40 hours each week for over 120 days a year, but it also includes anyone who works more than 30 hours weekly. Add all of the hours from full-time workers together to use for your calculation. Full-time equivalents help managers, business owners, and HR team members better understand existing costs to the business, as well as more effectively plan for future hiring needs. If, for example, your organization has 300 full-time employees and 1,000 part time contractors who work a varying number of hours, FTE calculations can simplify the total number of employees or hours worked. For example, if two part-time employees each work four hours per day for 10ten days apiece during a weekly pay period, their 40-hour combined total represents 1.0one FTE on the company’s payroll for that pay period.


When you are determining FTE, it’s important to know what a full-time workweek means to your company. Full-Time Equivalent is a tool to use when calculating the costs of a project or forecasting employee hours and salaries. You can work out the Full-Time Equivalent by dividing an employee’s scheduled hours by the employer’s hours for a full-time workweek. Three of them work full-time and the rest work 10 and 5 hours in total.

Full-time equivalent (FTE) Allocation Calculation

Two workers working 15 hours weekly would be considered part time and their combined https://www.bookstime.com/ would be one. This definition is the most commonly used to determine how many FTE you have for ACA purposes. Both Carole and Lynn in our example above would be full-time employees under this example. Each employee who worked 40 or more hours per week on average, during a specific calculation period counts as 1.0 FTE.


You’re able to establish all of your personnel requirements by calculating FTE. A resource has a personal calendar with shifts set for 8 hours a day. Using % Availability, will take the incoming number and convert it to hours using the Resource’s Calendar when entering data into a record tied directly to a specific resource in Assignments and Staffing. To calculate an FTE salary, you must convert an employee salary into a full-time equivalent salary within a full year, regardless of whether the employee has a full-time or a part-time position.

Make a List of All Employees & Hours Worked

Use that figure if full-time in your organization is 40 hours per week. Adjust it according to what full-time schedule is in your business. Used this way, FTE allows you to budget staffing for future projects. It also helps you ensure actual full-time employees and part-time employees are treated fairly, with appropriate salaries, holiday allowances, and other benefits. Salaried employees who work full time or are expected to work a full-time schedule (even if they don’t report their actual hours each week) are considered full-time employees in both cases. FTE stands for full-time equivalent and is used by businesses to calculate the total number of full-time hours worked within their business among all employees.

How Do You Work out the FTE?

You can work out the Full-Time Equivalent by dividing an employee’s scheduled hours by the employer’s hours for a full-time workweek. For examples, read the article.

Then, as the reporting deadline approached, employees could be let go to reduce the total number to the authorized ceiling on the reporting date. Create a thorough allocation report by determining productivity figures for each employee (depending on their role/department). Meet with your management team, trusted employees, and other stakeholders and compare your figures to their on-the-ground experiences. Take into account seasonal and annual growth trends, making use of your most current market analysis figures. Your 10 part-time employees work 25 hours a week, for a total of 250.

Quick Employee Cost Estimates

A full-time employee is equal to one FTE; a part-time employee is equal to 0.5 FTE. Now determine the number of hours worked by full-time employees over a given period. Full-time employees are those who work a minimum of 30 and a maximum of 40 hours a week and more than 120 days a year. All the above-mentioned factors end up costing the company something and affecting its bottom line. Imagine you run a fidget spinner company with 15 salaried employees and 10 part-time employees. Your salaried staff members work 40×15, a total of 600 hours a week. Your 10 part-time employees work 20×10, a total of 200 hours a week.

  • HR departments use FTE salaries to determine part-time workers’ salary compensation.
  • These calculations are used to clarify the company’s obligations regarding employee health benefits.
  • You need to hire more employees, especially developers to integrate this software into your product designs.
  • This can be helpful in performance reviews and for reward and recognition.

By using this site, you agree to the Terms of Use and Privacy Policy. Of course, you should also look at profit numbers, not just revenue figures.

If you have a mix of full-time and part-time employees, the full-time equivalent lets you represents the full-time hours that all of the employees in your business work. FTEs are important for checking HR metrics and determining tax statuses for your business, but luckily they’re pretty easy to calculate on your own. Keep reading to find out everything you need to know about calculating FTEs and how to use them. The FTE acronym stands for “full-time equivalent.” It is a unit, which shows the workload of a person, and whether they are considered full-time or part-time. FTE has various business purposes, from calculating how many full-time employees a business has, to calculating payroll and taxes, to making hiring decisions and even applying for PPP . If an employee were to take no vacation time, and he or she works 40 hours a week, it would add up to 2080 hours. Granted, U.S.-based employees often take two weeks of vacation, and their European counterparts may take upwards of four to six weeks.

  • It is used to count employees depending on their degree of employment.
  • It’s important to keep in mind that it doesn’t indicate the actual number of employees, but rather the actual hours worked.
  • The exact number will depend on the country where the employment is occurring, since the number of holidays varies by country.
  • FTE efforts shall not include the work of general corporate or administrative personnel.
  • The actual PTO an employee can accrue may depend on several factors, including years of employment that dictate an employee hourly PTO accrual rate.